Online Board Meeting Etiquette

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Online board meetings are a convenient method of conducting meetings without the need to be physically present. It allows for more participants and eliminates the need to travel, which is costly and time-consuming. However virtual meetings aren’t without their challenges. It is crucial to follow certain etiquette rules in order to ensure that these meetings are as efficient and efficient as they can be.

1. Enhance engagement by making use of an online icebreaker prior to and after the meeting. This will help board members get acquainted with each other. If you prefer, you can ask the participants to use the chat box to introduce themselves. It is a great way to start the meeting and also make everyone feel comfortable with the technology.

2. Offer training to less tech-savvy board members. This will reduce resistance to using new technologies. Moreover, the training will allow them to navigate the board portal and other tools effectively. 3. Verify that all participants are logged in and have a stable internet connection as well as audio and video equipment before the call starts. This will improve the overall quality of the call. 4. Ensure that all participants are using the mute feature when they are not speaking. This will eliminate external distractions and minimize the chance of interrupting other board members.

5. Note and draft minutes of meetings. It is important to ensure that the minutes are an invaluable resource for attendees, and include all pertinent information. Minute-takers should also try to strike an appropriate balance between thoroughness and conciseness. They should avoid including informal conversations or personal opinions in meeting minutes.